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Time Off Management Software for Smarter Leave Planning

Simplify break planning and leave requests with Shifton’s time off management software.

Automated Leave Requests and Approval Workflows

Managing time-off requests through email, chat messages, or paper forms creates an unstructured process where requests get lost, approvals are delayed, and managers lack visibility into how leave affects upcoming schedules. A formalized digital workflow ensures every request is tracked, evaluated, and resolved promptly.

One-Tap Leave Requests — employees submit vacation, sick, or personal leave requests from their mobile device with date selection and reason

Manager Approval Queue — all pending requests appear in a prioritized queue with schedule impact analysis for informed decision-making

Auto-Approval Rules — define conditions under which requests are automatically approved — such as sufficient balance and no coverage conflicts

Sick Leave Documentation — employees can attach medical certificates directly to sick leave requests for streamlined record-keeping

Accrual Tracking and Leave Balance Management

Employees need to know how many leave days they have available, how many are pending, and when their next accrual occurs. HR teams need accurate records of balances, usage, and carryover amounts. Manual spreadsheet tracking fails at scale and produces conflicting numbers that erode trust.

Real-Time Balance Display — employees see their current available, used, and pending leave balances directly in the app at all times

Custom Accrual Policies — configure accrual rates by tenure, employment type, or role with support for annual, monthly, or per-pay-period accumulation

Carryover and Expiration Rules — automatically apply year-end carryover limits and expire unused days according to company policy

Minimum Coverage Enforcement — the system blocks leave approval if it would drop a department below minimum required staffing levels

Schedule-Aware Leave Approvals

Approving a leave request without checking its impact on the shift schedule is how coverage disasters happen. A vacation approved for a key employee on the busiest day of the week can cascade into overtime costs, understaffing, and customer service failures.

Coverage Impact Preview — before approving any request, managers see exactly how the absence affects shift coverage for the affected dates

Blackout Date Configuration — define dates or periods when leave requests are restricted or require higher-level approval

Team Calendar Overlay — view all approved and pending leave on the same calendar as the shift schedule to prevent overlapping absences

Substitute Scheduling Integration — when leave is approved, the system immediately suggests available replacements for affected shifts

Leave Analytics and Absence Trend Reporting

Understanding absence patterns — which months see the most leave requests, which departments have the highest unplanned absence rates, and how leave usage correlates with overtime — enables proactive workforce planning instead of reactive fire-fighting when coverage gaps appear.

Absence Trend Dashboard — visualize leave patterns by month, department, and type to forecast future staffing needs during peak absence periods

Unplanned vs. Planned Absence Ratio — track the balance between scheduled vacations and sick-day callouts to identify potential workplace issues

Leave Cost Impact Reports — calculate the total cost of absences including replacement labor, overtime, and productivity loss per department

Accrual Liability Reporting — calculate the financial liability of accumulated unused leave balances for accurate budget forecasting

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Start with the Free Plan

No time limits. Get full access to core features and upgrade when you're ready.

Up to 10 team members

Shift scheduling & calendar

Time clock & attendance

Mobile app for iOS & Android

Payroll-ready timesheets

Reports & analytics

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Frequently Asked Questions

How do employees check how many vacation days they have left?

The mobile app shows each employee's current balance broken down by leave type — available, used, and pending approval. Balances update in real time as requests are submitted and approved.

Can I set rules so that routine vacation requests get approved automatically?

Yes. You can configure auto-approval conditions based on available balance and current shift coverage. Requests that meet all conditions are approved instantly without manual review.

What stops a manager from approving leave that leaves a shift understaffed?

Before the approval button is clickable, the system shows a coverage preview for the requested dates. You can also set minimum staffing thresholds — if approving the request would drop coverage below that number, the system blocks it.

How do unused vacation days carry over to the next year?

Carryover rules are configured per leave type. You set the maximum days that roll over and an expiration date for carried-over days. The system applies these rules automatically at year-end.

Can employees attach a sick note to a leave request?

Yes. When submitting a sick leave request, employees can upload a medical certificate directly in the app. The document is stored with the request and visible to HR in the leave record.

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