Irrigation Software for Sprinkler Service and Installs
Start-ups, mid-season repairs, backflow checks and winterisation on one board, with zones, controllers and parts on the job.
The season arrives all at once, twice a year
Irrigation has two crushes. Everyone wants their system started in the same three weeks of spring, and everyone wants it blown out in the same three weeks of autumn. In between there are repairs. A schedule that can be built once, in route order, and executed by whoever is available is the only way through those weeks.
Zones, controllers and what was done last time
Every system is different: number of zones, controller make, where the valves are buried, which head was replaced last September. A technician who arrives with that on the phone works. One who arrives without it spends the first half hour finding the controller.
Heads, valves and the parts that finish the job
Irrigation repairs fail on parts. The wrong head, the wrong nozzle, no solenoid on the van, and a fifteen minute job becomes two visits. Recording parts against jobs shows what the vans should be carrying in April rather than what they were carrying last year.
Backflow checks, sign-off and billing the season
Testing and certification produce documents somebody will ask for. Seasonal work produces invoices that all land in the same fortnight. Both are easier when the record is made on site and the bill is built from it.
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A year with two impossible fortnights
Irrigation is a seasonal trade with an unusually sharp shape. In spring, several hundred customers want their systems started within the same few weeks, because that is when the weather says so. In autumn the same customers want them blown out, again all at once. The rest of the year is repairs, installs and quiet.
That shape means the scheduling work has to be done before the crush, not during it. A round built in March and executed in April is calm. A round assembled property by property in April, as customers call, is chaos, and it is chaos every single year because the calendar does not change.
Route order in a seasonal round
Start-ups and winterisations are short visits spread over a wide area, which makes driving the dominant cost. A round planned in geographic order does noticeably more properties per day than one planned in the order customers called, and the difference is worth several days of capacity across a season.
Every system is a specific system
The value of a service record in irrigation is higher than in most trades, because the systems are buried. Where the valve boxes are, how many zones there are, which controller is fitted, what was replaced last year: none of it is visible from the driveway, and all of it decides whether a visit takes forty minutes or ninety.
Kept on the property record with photographs, that knowledge stops belonging to one technician. It also makes the second and third visits progressively faster, which is exactly the opposite of what happens when the knowledge lives in somebody's head and they are on another job.
Parts decide the visit
Irrigation repairs are small in labour and specific in parts. A rotor of the wrong make, a nozzle in the wrong pattern, no solenoid on the van, and a quick fix becomes a return trip. In a season where capacity is the binding constraint, a return trip is expensive in a way that goes well beyond the parts.
Recording what is fitted against jobs is the only reliable way to work out what to stock. After one season the pattern is obvious and the guessing stops.
Testing and documents
Where backflow prevention testing and certification apply, the document is part of the job. Completing it on the phone at the property removes the evening of typing and, more importantly, removes the risk that the certificate is missing when somebody asks for it two years later.
Billing a season
Seasonal invoicing lands in a lump: hundreds of small bills in a fortnight. Built from the visits that were recorded, that is an afternoon. Built from notes and memory, it takes a week and produces the errors that generate the calls that take another week.
What to look for
Can the seasonal round be scheduled once, in advance, and planned in driving order. Can a technician see the system details before arriving. Can parts be recorded on the job. Can the season be invoiced from the record. Everything else is optional.
Starting free
One or two people run free with no time limit, including scheduling, digital job forms, the mobile app and reports, which is enough to run a small irrigation business through a full season.
Paid modules are added as needed, each with a free trial of up to 55 days: inventory for van stock, invoicing for seasonal billing, location control when several crews are out.
The parts are documented separately: task management, the mobile app, digital job forms, inventory, client records and invoicing. Prices are on the pricing page.
Frequently Asked Questions
Can spring start-ups and winterisation be scheduled in advance?
Yes. Recurring seasonal visits are set per property, so the whole round appears on the board before the season starts and can be planned in driving order rather than assembled property by property while the phone rings.
Are system details kept per property?
Zones, controller make and model, valve and head locations and photographs from previous visits stay on the property record. A technician who has never been to the site works with the same knowledge as the one who installed it.
Can we track heads, nozzles and valves used?
With the inventory module, parts are recorded against the job that used them and van stock reduces automatically. Over a season that shows what the vans should carry, which is the main lever on first-time fix in this trade.
Does the app work at properties with no signal?
The mobile app for iOS and Android holds the job, the checklist and the photos on the device and syncs when a connection returns, which matters on rural and estate properties.
How are backflow tests and certificates handled?
As digital job forms completed on the phone during the visit, signed by the customer where required and stored against the property, so the document can be produced later without searching a van or a filing cabinet.
Is irrigation service software suitable for a small crew?
Teams of two or fewer run free with no time limit, including scheduling, digital job forms, the mobile app and reports. Paid modules such as inventory, invoicing and location control are added when the round grows.
What does it cost for a seasonal business?
Above two employees pricing is per employee per month, and every paid module carries a free trial of up to 55 days, which covers a full start-up season before any decision has to be made.
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