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Home Care Staff Scheduling Software

Streamline Scheduling & Workforce Management with the Best Home Care Agency Software!

Caregiver Shift Scheduling for Home Care Agencies

Home care agencies coordinate dozens of caregivers visiting patients across wide geographic areas. Each client has specific care needs, preferred times, and continuity requirements that make scheduling far more complex than simple shift assignment.

Client-Caregiver Matching — assign caregivers based on skills, language, and client preferences

Recurring Visit Schedules — set up repeating weekly care plans that auto-populate on the calendar

Availability Management — let caregivers set preferred hours and geographic zones for smarter assignments

Overtime Prevention Alerts — get notified when a caregiver is approaching maximum weekly hours before shifts are published

Time Tracking and Visit Verification for Caregivers

Home care agencies must document actual visit times for billing accuracy and regulatory compliance. Without reliable clock-in data from the field, agencies risk audit failures and reimbursement denials from insurance providers.

Mobile Visit Check-In — caregivers confirm arrival and departure times directly from their phones

Hours Verification — compare scheduled versus actual visit durations for every caregiver daily

Mileage and Travel Tracking — log travel time between client visits for accurate payroll and reimbursement

Missed Visit Alerts — receive immediate notification when a caregiver fails to check in at the expected time

Real-Time Coordination for Distributed Care Teams

When a caregiver is stuck in traffic or a client cancels, the agency office needs instant visibility to reassign visits. Distributed teams covering large service areas require constant communication to maintain care quality.

Live Schedule Board — see all active caregivers, their current visits, and upcoming assignments at a glance

Instant Reassignment — quickly move visits to available caregivers when changes occur mid-day

Caregiver Notifications — push schedule updates and client notes to field staff in real time

Shift Swap Requests — allow caregivers to propose schedule trades with qualified colleagues subject to manager approval

Labor Analytics and Reporting for Home Care Operations

Home care agencies need clear data on caregiver utilization, overtime patterns, and cost per client to maintain profitability. With thin reimbursement margins, every hour of unnecessary overtime or uncovered visit costs money.

Caregiver Utilization Reports — measure scheduled hours versus available capacity for each team member

Overtime Alerts — flag caregivers approaching weekly hour limits before overtime costs accumulate

Payroll-Ready Exports — generate detailed timesheets with visit counts, travel, and shift differentials

Client-Level Cost Reports — break down staffing expenses per client to support billing accuracy and care plan reviews

Free forever

Start with the Free Plan

No time limits. Get full access to core features and upgrade when you're ready.

Up to 10 team members

Shift scheduling & calendar

Time clock & attendance

Mobile app for iOS & Android

Payroll-ready timesheets

Reports & analytics

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Frequently Asked Questions

Can I schedule caregivers for recurring visits to the same clients?

Yes. Create repeating visit schedules per client. The same caregiver is assigned consistently for continuity of care.

Does Shifton verify that caregivers clock in at the clients home?

Yes. GPS-verified clock-in confirms the caregiver is at the correct address before logging hours.

Can clients or families see the caregiver schedule?

If enabled, a portal shows upcoming visits, assigned caregivers, and visit completion confirmations.

How does Shifton handle caregiver cancellations or no-shows?

Automated alerts notify managers of missed clock-ins. Replacement caregivers get notified instantly to cover the visit.

Can I track mileage and travel time between client visits?

Yes. Route tracking logs mileage between visits. Reports show travel costs per caregiver for reimbursement or billing.

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