Carpet Cleaning Software for Bookings and Vans
Domestic bookings, commercial contracts and upholstery work on one board, with the room count, the photos and the payment on the job.
Slots that reflect the actual job
A three-bedroom house is not the same job as a stairs and landing, and neither is the same as four hundred square metres of office carpet on a Saturday night. Booking every job into an hour is how a carpet cleaning day falls apart by two in the afternoon. Slots sized to the work, with travel included, keep the promise you made on the phone.
The van turns up with the right kit
Carpet work depends on what is on the van: the right solution for wool, a protector, an upholstery tool, enough water. A job card that carries the fabric, the stains discussed and the access details is the difference between one visit and two.
Before and after, on the record
Carpet cleaning sells a visible result, and the result fades from memory faster than the invoice arrives. Photographs taken before and after, attached to the job, both settle disputes about pre-existing damage and give you the only marketing asset the trade really has.
Payment, repeat work and the numbers
Most carpet cleaning revenue is repeatable and most of it is never asked for again. Keeping the client record, the treatment history and the invoice in one place turns a one-off booking into an annual one, and makes the commercial contracts easy to bill.
Start with the Free Plan
No time limits. Get full access to core features and upgrade when you're ready.
Read the full guide to carpet cleaning software
A trade where the day is decided by the estimate
Carpet cleaning is unusual in that the estimate and the schedule are the same decision. Say a house will take ninety minutes when it takes two hours and you have not simply lost half an hour, you have made the next two customers wait and turned a good day into an apology tour. Most carpet cleaning software problems are really estimating problems that the schedule then makes public.
The fix is unglamorous. Job types with honest durations, travel counted as time rather than treated as free, and a board that shows what the day actually contains rather than what you hoped it would.
Domestic and commercial are two businesses
Domestic work is small, frequent, sold on trust and delivered in daylight. Commercial work is larger, contracted, often delivered at night and billed monthly. They use the same van and the same machine, and almost nothing else about them is the same.
Holding both on one board
The value of keeping both in one place is that the conflicts become visible before they are promised. A Saturday night office job means a slower Sunday. A run of domestic bookings on a Friday means the commercial site does not get its quarterly deep clean that week. These are fine trade-offs to make deliberately and expensive ones to discover afterwards.
Photographs are the trade's only real defence
Every carpet cleaner has had the conversation about a mark that was there before. Without a photograph, the customer remembers a clean carpet and you remember a burn near the door, and one of you is going to be unhappy. With a time stamped photograph on the job card, the conversation takes ten seconds.
The same photographs are the closest thing the trade has to marketing material, and they are being taken anyway. The only question is whether they end up on the work order or lost in a camera roll with four thousand others.
Repeat work is the whole business
Winning a new domestic customer costs money. Cleaning for the same customer next year costs a message. Yet most carpet cleaning businesses cannot easily list the properties they cleaned eighteen months ago, what was treated and what it cost, which makes the cheapest marketing in the trade impossible to run.
A client record built as a by-product of the work solves that. The history is there because the jobs were recorded, not because anyone kept a separate list.
Getting paid on the day
The gap between finishing a job and sending an invoice is where small service businesses lose cash flow. Building the invoice from the completed job, on site, removes an evening of admin and shortens the wait for payment. It also removes the second most common billing error in the trade, which is charging for the rooms that were quoted rather than the rooms that were done.
What to check before you buy
Can a job be completed on a phone, including photographs, in under a minute. Can the day be planned with travel included. Can the invoice be produced from the finished job. Can you find every job you have ever done at a given address in one search.
Those four cover almost everything a carpet and upholstery business needs. Anything beyond them is a preference, not a requirement.
Starting free
One or two people run free with no time limit: scheduling, digital job forms, the mobile app and reports are included, which covers a single van business outright.
Modules follow the growth. Invoicing when billing on site becomes worth it. Inventory when solutions and protectors stop reconciling. The customer portal when commercial clients want their own history. Each paid module carries a free trial of up to 55 days.
Each part has its own page: task management and dispatch, the mobile app, digital job forms, client management, invoicing and inventory. Prices are on the pricing page.
Frequently Asked Questions
Can I set different job durations for different carpet cleaning work?
Yes. Each job carries its own duration, so a stairs and landing, a full house and a commercial floor are planned as the different jobs they are. Travel is planned alongside the work, which is what stops the last appointment of the day slipping by an hour.
How are before and after photos handled?
Photographs are attached to the job card from the mobile app with a time stamp. The condition on arrival and the finished result are stored on the same work order, which settles later questions about pre-existing damage and gives you a usable record of the result.
Does the carpet cleaning app work without a signal?
The app for iOS and Android keeps the job, the checklist and the photos on the device. Basements, empty properties and rural addresses without coverage are recorded normally, and the record syncs as soon as the phone finds a connection.
Can I invoice the customer before leaving the property?
With the invoicing module, the bill is built from the job that was just completed, including the rooms and treatments recorded, so it can be produced and sent on site instead of being typed up in the evening from a notebook.
Can I track solutions and consumables used per job?
The inventory module records what was used against the job that used it and reduces stock automatically. That covers protectors, specialist solutions and anything else that is easy to consume on a busy week and impossible to reconcile afterwards.
Is this suitable for a single van business?
Yes. One or two people run on the free plan with no time limit, including scheduling, digital job forms, the mobile app and reports. Paid modules such as invoicing, inventory and the customer portal are added when a second van makes them worth it.
What is the cost and the trial length?
The free plan covers up to two employees permanently, and beyond that pricing is per employee per month. Every paid module carries a free trial of up to 55 days, which is long enough to see a full season of domestic and commercial work go through it.
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