Security Scheduling Software: Discovering Features, Benefits, and Specifics

Automation can be used in almost everything, even in the niche of security services where besides special security monitoring tools you can also use security guard scheduling software to boost your company’s efficiency and increase it to the top levels. In Shifton, we have multiple successful cases of the implementation of security guard management software, and we can gladly share with the readers of our blog some secrets and bright sides of such a technical solution.

What is Security Guard Scheduling Software?

The core idea of security scheduling software is to optimize your human resources to make them work with the highest efficiency. In terms of a security department or a company providing security services and bodyguarding services, this product solves the following problems:

• Correct scheduling to provide fair and clear shifts for everyone working in your company. You can make schedules and share them with your staff instantly in a single environment to inform them, or even to allow them to select when to work and which shifts to pick up.
• Preventing overworking. That tool helps management to avoid extra loading some of its workers while others may stay lazy and earn less.
• Control the time of your staff. Particularly, in Shifton, we use GPS in our security staff scheduling software and allow a business owner or a manager who is in charge to control each worker’s clock-ins and clock-outs, their absence in a workplace, or issues of being late.
• Correct accounting processes. In the security service business, you have multiple features to consider when calculating payroll. With the help of an adjusted security guard schedule template, you can calculate salaries in the automated mode, add bonuses or penalties for each employee, and easily send ready-made tables with payroll calculations to your accounting department.

How Does Security Guard Scheduling Software Work?

Of course, each security scheduling software may have its peculiarities in terms of its functions, but typically, it works the same.

• You have an environment your employees have access to where you create schedules by using pre-set templates or by developing your own template.
• You can easily fill in the form and disperse work shifts and hours between your workers.
• When it’s time to calculate payroll, the platform automatically counts work hours for each employee and creates a table or a report you can use further for payroll.
• In case your software is also security guard tracking software, it offers special tools to indicate work hours and make your workers signal when they start their shifts and when they end them.

That’s a brief explanation of any security guard scheduling software. Yet, if you want it to be the most effective and provide you with advanced functionality, you can get all that merits from Shifton.

Shifton Best Security Guard Scheduling Software of 2024

Why do we claim Shifton is the best security guard management software? There are numerous reasons for that. In general, the core features making our product the #1 in the market for security service agencies and security departments are as follows:

• Built-in scenarios and templates for successful scheduling of workflow in the agency. We provide customers with numerous templates which fit various types of business and hiring models, thus, you can adjust them to your particular workflow.
• Special task module, which offers wide opportunities to assign tasks besides creating schedules and shifts. This multifactor assignment module helps to keep an eye on who and when is in charge and has to pick up the shift, and simultaneously assign tasks which should be done during the shift.
• Easy and flexible changes in shifts. In case of an emergency or some extra situation, you can change shifts, provide replacements in shifts, and at the same time, you get instant information about the number of work hours of each worker to prevent overworking.
• Instant communication with your staff. Shifton offers simple communication with the whole staff using built-in tools of the application. You can inform your workers timely about changes, get their feedback, and contact them via the app when your personnel is in the field.
• Alert tools that help to deliver your messages to the staff instantly with seamless control of receiving them.
• Advanced payroll tools that offer complex calculation of salaries, including the application of special scenarios of bonus accounting and penalties.
• Tracking tools help to monitor the performance of tasks, taking shifts, and timely arrivals.

That’s the basic kit we offer, and besides it, you can use that tool for forecasting, analytics, and planning. There are multiple integrated report forms and analytic tools you get access to.

Understanding the Value of Security Guard Scheduling Software

Yet, what’s so special in security scheduling software to make it a must for niche businesses? Let’s consider the most impacting benefits.

Optimized Coverage for Security Goals

Nothing can be worse than understaffing in the security business. If you miss providing enough guards to reach the highest security levels, you miss more than a client, but you also miss your good reputation. With the help of special security scheduling software, you can plan your security coverage and engage as many people as you need for impeccable performance.

Improved Visibility and Accountability

Shifton, as an example of security management software, provides the highest level of visibility and accountability. You don't need any more to write plans and check them in the office. Instead, you momentarily see schedules and current tasks for each employee, you know who is in the field right now and who is on their day off. You do not need to spend time on calls and clarifying the current state of affairs. You simply launch the app and get instant information about everything concerning your personnel.

Lower Scheduling Overhead

Save your time on scheduling and accounting multiple details. That can be done automatically by your security scheduling software. Even the most complex rules and calculations are performed error-free with the help of software.

Real-Time Monitoring

Tracking the workflow in real time is priceless. Thus, you can react timely to new circumstances, plan in advance further routines, and get instant information about emergencies, delays, or any extra situations. So, you can mitigate them timely to maintain streamlined operations.

Improved Communication

The core thing in each business is clear and fast communication between team members and managers. That’s why using security guard management software helps to maintain communication in the fastest and the most convenient mode. You can get instant feedback from your guards about the completion of their tasks, get information about required schedule changes from employees who cannot pick up the shift, or inform your staff about anything you want with guaranteed notification for everyone. These features implemented in the new-gen technical background by Shifton help businesses engaged in security services comply with their goals and provide clients with impeccable levels of services. Besides, such software mitigates costs and time expenses for CEOs to help them focus on more important things instead of constantly monitoring, informing, and scheduling their staff.