Improve Security with Smart Scheduling: Key Perks and Features Explained

Automation can be applied to nearly everything, even in the niche of security services where, alongside special security monitoring tools, you can also utilise security guard scheduling software to boost your company’s efficiency and elevate it to the top levels.In Shifton, we've had numerous successful cases of implementing security guard management software, and we're thrilled to share some insights and benefits of this technical solution with our blog readers.

What is Security Guard Scheduling Software?

The core idea of security scheduling software is to optimise your human resources to make them work with the highest efficiency. In terms of a security department or a company offering security and bodyguarding services, this product addresses the following issues:

• Proper scheduling to provide fair and transparent shifts for everyone working in your company. You can create schedules and share them with your staff instantly in a single environment to inform them, or even allow them to choose when to work and which shifts to take on.
• Preventing overworking. This tool helps management avoid excessively loading some workers while others may remain under-utilised and earn less.
• Control your staff's time. Specifically, in Shifton, we incorporate GPS in our security staff scheduling software, allowing a business owner or manager in charge to monitor each worker’s clock-ins and clock-outs, their absence from the workplace, or tardiness issues.
• Accurate accounting processes. In the security service industry, there are multiple considerations when calculating payroll. Using an adjusted security guard schedule template, you can calculate salaries automatically, add bonuses or penalties for each employee, and easily send pre-prepared tables with payroll calculations to your accounting department.

How Does Security Guard Scheduling Software Work?

Certainly, each security scheduling software may have its unique features, but generally, it operates in the same manner.

• You have an environment your employees can access where you create schedules using pre-set templates or by developing your own template.
• You can easily fill in the form and allocate work shifts and hours among your workers.
• When it’s time to calculate payroll, the platform automatically computes work hours for each employee and generates a table or report you can use further for payroll.
• If your software also acts as security guard tracking software, it offers special tools to register work hours and enable your workers to signal when they start and end their shifts.

This is a brief overview of any security guard scheduling software. However, if you want it to be the most effective and provide you with advanced functionality, you can gain all those benefits from Shifton.

Shifton Best Security Guard Scheduling Software of 2024

Why do we claim Shifton is the best security guard management software? There are numerous reasons. Generally, the core features that make our product the #1 choice in the market for security service agencies and security departments include:

• Built-in scenarios and templates for successful workflow scheduling in the agency. We provide customers with numerous templates that fit various types of business and hiring models, allowing you to tailor them to your specific workflow.
• Special task module, which offers extensive opportunities to assign tasks in addition to creating schedules and shifts. This multi-functional assignment module helps monitor who and when is responsible and has to take up the shift, while simultaneously assigning tasks to be completed during the shift.
• Easy and flexible shift changes. In case of an emergency or unexpected situation, you can alter shifts, provide shift replacements, and simultaneously receive instant updates on the work hours of each worker to prevent overworking.
• Instant communication with your staff. Shifton offers straightforward communication with the entire staff through the application’s built-in tools. You can inform your workers promptly about changes, receive their feedback, and contact them via the app when your personnel are in the field.
• Alert tools that help deliver your messages to the staff immediately with seamless acknowledgment of receipt.
• Advanced payroll tools that offer complex salary calculations, including the application of special bonus and penalty scenarios.
• Tracking tools help monitor task performance, shifts taken, and timely arrivals.

That's the basic package we provide, and in addition, you can use this tool for forecasting, analytics, and planning. You'll have access to multiple integrated report forms and analytic tools.

Understanding the Value of Security Guard Scheduling Software

So, what makes security scheduling software a must-have for niche businesses? Let’s explore the most significant benefits.

Optimised Coverage for Security Goals

Nothing is worse than understaffing in the security industry. If you fail to provide enough guards to achieve the highest security levels, you lose more than a client—you lose your good reputation. With special security scheduling software, you can plan your security coverage and engage as many people as necessary for impeccable performance.

Improved Visibility and Accountability

Shifton, as an example of security management software, offers the highest level of visibility and accountability. No longer do you need to draft plans and check them in the office. Instead, you can instantly view schedules and current tasks for each employee, knowing who is in the field and who is on their day off. You don’t need to spend time on calls and clarifying the current state of affairs. You simply launch the app and receive instant information about everything related to your personnel.

Lower Scheduling Overhead

Save your time on scheduling and managing multiple details. This can be done automatically by your security scheduling software. Even the most complex rules and calculations are executed error-free with the help of software.

Real-Time Monitoring

Tracking the workflow in real-time is invaluable. Thus, you can respond swiftly to new circumstances, plan future routines in advance, and get instant updates on emergencies, delays, or unexpected situations. You can then address them promptly to ensure smooth operations.

Improved Communication

The key to each business is clear and fast communication between team members and managers. That’s why using security guard management software helps maintain communication in the fastest and most convenient way. You can receive immediate feedback from your guards about the completion of their tasks, receive information about required schedule changes from employees unable to take up a shift, or inform your staff about anything you want with guaranteed notification for everyone.These features, implemented through the state-of-the-art technology provided by Shifton, assist businesses engaged in security services to achieve their goals and offer clients impeccable levels of service. Additionally, such software reduces costs and time expenses for CEOs, allowing them to concentrate on more important matters instead of endlessly monitoring, informing, and scheduling their staff.