Enhance NZ Security: Benefits of Advanced Guard Scheduling Software

Automation can be applied to almost everything, including the security service sector where beyond using specialised security surveillance tools, you can also utilise security guard scheduling software to boost your company's efficiency, lifting it to the highest levels. At Shifton, we have numerous successful examples of implementing security guard management software, and we're pleased to share some insider tips and highlight the advantages of such a technical solution with our blog readers.

What is Security Guard Scheduling Software?

The main idea of security scheduling software is to optimise your human resources to make them operate at maximum efficiency. In the context of a security department or a company providing security and bodyguarding services, this product addresses the following issues:

• Proper scheduling to ensure fair and transparent shifts for everyone in your company. You can create rosters and share them with your team immediately in a single environment to inform them, or even allow them to choose when to work and which shifts to take on.
• Avoiding overworking. This tool assists management in preventing excessive workload on some workers while others might remain inactive and earn less.
• Supervise your staff's time. Specifically, at Shifton, we utilise GPS within our security staff scheduling software, enabling business owners or managers in charge to monitor each employee’s clock-ins and clock-outs, their absence at the workplace, or lateness issues.
• Accurate accounting processes. In the security service business, you'll have numerous features to consider when calculating payroll. By using an adapted security guard schedule template, you can automatically compute salaries, add bonuses or penalties for each employee, and conveniently send ready-prepared tables with payroll calculations to your accounts department.

How Does Security Guard Scheduling Software Work?

Naturally, each security scheduling software might have its unique features in terms of functionality, but generally, it operates similarly.

• You have an environment accessible to your employees where you create schedules using pre-designed templates or by developing your own template.
• You can easily complete the form and allocate work shifts and hours amongst your employees.
• When it’s time to compute payroll, the platform automatically logs work hours for each employee and generates a table or a report that you can utilise for payroll purposes.
• Should your software also function as security guard tracking software, it provides specialised tools to record work hours and enable your staff to indicate when they start and finish their shifts.

That’s a brief rundown of any security guard scheduling software. However, if you desire it to be the most effective and offer advanced functionality, you can gain all that benefits from Shifton.

Shifton Best Security Guard Scheduling Software of 2024

Why do we assert that Shifton is the best security guard management software? There are numerous reasons for this. Generally, the key features that position our product at the top of the market for security service agencies and security departments are as follows:

• Built-in scenarios and templates for successful workflow scheduling in the agency. We supply clients with numerous templates suited to varied business and hiring models, allowing you to tailor them to your specific workflow.
• Special task module, providing extensive options to assign tasks alongside creating schedules and shifts. This multifactor assignment module assists in keeping track of who is responsible for what, when they need to take up shifts, and simultaneously assigning tasks to be completed during the shift.
• Effortless and adaptable shift changes. In case of an emergency or an unforeseen situation, you can adjust shifts, provide replacements, and still receive immediate information about each worker's total work hours to prevent overworking.
• Real-time communication with your team. Shifton provides straightforward communication with the entire staff through the app's built-in tools. You can promptly notify your workers about changes, obtain their feedback, and contact them via the app when they are in the field.
• Alert tools that facilitate instant delivery of your messages to staff with seamless verification of their receipt.
• Advanced payroll tools that offer comprehensive salary calculations, including special scenarios for bonus applications and penalties.
• Tracking tools to oversee task performance, shift taking, and on-time arrivals.

That’s the basic package we provide, and in addition to it, you can utilise this tool for forecasting, analytics, and planning. There are multiple integrated report forms and analytic tools you gain access to.

Understanding the Value of Security Guard Scheduling Software

Still, what makes security scheduling software so crucial for niche industries? Let's examine the most significant benefits.

Optimised Coverage for Security Goals

Nothing is worse than understaffing in the security industry. Failing to provide enough guards to achieve the highest security standards costs more than just a client, it jeopardises your reputation. By utilising special security scheduling software, you can strategically plan your security coverage and engage as many personnel as required for an outstanding performance.

Improved Visibility and Accountability

Shifton, as a prime example of security management software, offers superior visibility and accountability. You no longer need to draft plans and verify them in the office. Instantly, you can view schedules and current tasks for each employee, recognising who is on duty and who is off. You don't need to spend time on calls to clarify the current situation. Simply launch the app to instantly access all personnel-related information.

Lower Scheduling Overhead

Save precious time on scheduling and tracking various details. This can be done automatically by your security scheduling software. Even the most complex rules and calculations are performed flawlessly with the aid of software.

Real-Time Monitoring

Real-time workflow tracking is invaluable. Thus, you can promptly respond to new situations, pre-plan future activities, and obtain instant updates on emergencies, delays, or any unexpected scenarios. Hence, you can address them promptly to sustain smooth operations.

Improved Communication

Effective communication between team members and managers is central to any business. That’s why employing security guard management software aids in maintaining communication in the swiftest and most efficient manner. You can receive immediate feedback from your guards regarding task completion, learn about necessary schedule changes from employees unable to take a shift, or notify your team about anything with assured communication to everyone. These features, implemented within Shifton's cutting-edge technical framework, assist businesses engaged in security services to achieve their goals and offer clients flawless service levels. Additionally, such software reduces costs and saves time for CEOs, allowing them to concentrate on more vital matters instead of constantly overseeing and scheduling their teams.