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Design Studio Scheduling Software for Creative Teams

Empower your team with design schedule software - streamline projects, boost collaboration, and meet deadlines with ease.

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Design Studio Scheduling Software for Creative Teams

Creative Sprint & Project-Based Shift Planning

Design studios work in sprints — branding phases, revision rounds, and launch prep each demand different team configurations. Static schedules ignore these rhythms and leave designers either overloaded or underutilized.

Sprint-aligned scheduling — build shift blocks around creative sprints, review cycles, and delivery deadlines

Role-specific assignments — schedule UX designers, illustrators, and art directors into the right project slots

Freelancer integration — add contract designers to specific project shifts alongside full-time staff

Deadline-triggered overtime alerts — warn creative directors when project deadlines require shifts that push designers into overtime

Billable Hour Tracking & Client Code Logging

Design agencies bill by the hour, and every untracked minute is revenue left on the table. Accurate time tracking per client and project ensures invoices reflect the real work delivered.

Client-code time entries — designers log hours against specific client projects for precise billing

Billable vs. internal split — separate creative work from admin, meetings, and professional development

Weekly timesheet approvals — creative directors review and approve hours before they reach accounting

Overtime cost visibility — show the labor cost impact of extended creative sessions before approving extra hours

Hybrid Studio & Remote Team Visibility

Design teams increasingly split between in-studio collaboration days and remote deep-work days. Knowing who is where — and when — prevents scheduling client presentations on days your lead designer is remote.

In-studio vs. remote tags — mark each shift with the work location so the whole team has clarity

Collaboration-day scheduling — block specific days for in-person brainstorms and client reviews

Availability preferences — let designers set preferred working hours and locations for better work-life balance

Shift swap requests — let designers trade scheduled sessions with qualified teammates subject to director approval

Capacity Planning & Revenue-Per-Designer Metrics

Growing a design studio means knowing exactly how much capacity your team has before you can take on the next client. Overbooking leads to burnout and quality drops; underbooking erodes margins.

Utilization rate dashboards — see each designer billable percentage at a glance to spot availability

Revenue-per-designer reports — measure how much each team member contributes to monthly studio revenue

Pipeline capacity forecasts — project how many new projects your current headcount can absorb

Client profitability ranking — rank clients by revenue per labor hour to guide business development priorities

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Start with the Free Plan

No time limits. Get full access to core features and upgrade when you're ready.

Up to 10 team members

Shift scheduling & calendar

Time clock & attendance

Mobile app for iOS & Android

Payroll-ready timesheets

Reports & analytics

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Frequently Asked Questions

Can I schedule designers across multiple client projects?

Yes. Split hours between projects. See each designers workload at a glance and prevent over-allocation.

Does Shifton track creative project deadlines?

Yes. Set milestones for concept, revision rounds, and final delivery. Get alerts when deadlines approach.

Can freelance designers be added to the schedule?

Yes. Add freelancers with limited access. They see only their assigned projects and log hours through the app.

Does Shifton handle client review meeting scheduling?

Yes. Schedule review sessions, assign attendees, and send calendar invites. Link meetings to specific project milestones.

Can I track billable hours per client?

Yes. Designers log time per project. Reports show billable hours by client for accurate invoicing.

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