Upgrade Security with Advanced Scheduling Software: Key Features & Benefits

Automation can be applied in almost everything, even in the niche of security services. Besides special security monitoring tools, you can use security guard scheduling software to enhance your company's efficiency and boost it to top levels. At Shifton, we have multiple successful case studies of implementing security guard management software, and we're happy to share some of the secrets and highlights of such a tech solution with our blog readers.

What is Security Guard Scheduling Software?

The main idea of security scheduling software is to optimise your human resources for maximum efficiency. In the context of a security department or a company offering security and bodyguard services, this product addresses the following issues:

• Correct scheduling to provide fair and transparent shifts for everyone working in your company. You can create schedules and share them with your staff instantly in a single environment to inform them, or even allow them to select when to work and which shifts to pick up.
• Preventing overwork. This tool helps management avoid overloading some workers, while others may be idle and earn less.
• Control the time of your staff. Particularly, in Shifton, we use GPS in our security staff scheduling software, allowing a business owner or a manager to oversee each worker’s clock-ins and clock-outs, their absence from the workplace, or issues of being late.
• Accurate accounting processes. In the security service business, you have several factors to consider when calculating payroll. With the aid of an adjusted security guard schedule template, you can calculate salaries automatically, add bonuses or penalties for each employee, and easily send ready-made tables with payroll calculations to your accounting department.

How Does Security Guard Scheduling Software Work?

Of course, each security scheduling software may have its unique features in terms of its functions, but typically, it operates similarly.

• You have an environment your employees can access where you create schedules using pre-set templates or by developing your own template.
• You can easily fill in the form and distribute work shifts and hours among your workers.
• When it’s time to calculate payroll, the platform automatically counts work hours for each employee and generates a table or a report you can use for payroll.
• If your software is also security guard tracking software, it provides special tools to mark work hours and allow your workers to signal when they start and end their shifts.

That’s a brief overview of any security guard scheduling software. However, if you want it to be the most effective and provide advanced functionality, you can get all those benefits from Shifton.

Shifton Best Security Guard Scheduling Software of 2024

Why do we claim Shifton is the best security guard management software? There are numerous reasons for that. Generally, the core features making our product the #1 in the market for security service agencies and security departments are as follows:

• Built-in scenarios and templates for efficiently scheduling workflow in the agency. We offer customers numerous templates fitting various business and hiring models, which you can adjust to your specific workflow.
• A special task module offering extensive possibilities to assign tasks beyond creating schedules and shifts. This multifactor assignment module helps monitor who is in charge and when, as well as assign tasks to be completed during the shift.
• Easy and flexible shift changes. In case of an emergency or other situation, you can change shifts, provide replacements, and simultaneously receive instant information about each worker's total work hours to prevent overwork.
• Instant communication with your staff. Shifton offers straightforward communication with the entire staff using the app's built-in tools. You can promptly inform workers about changes, get their feedback, and contact them through the app when your personnel is in the field.
• Alert tools help deliver your messages to staff instantly, with seamless receipt control.
• Advanced payroll tools offer comprehensive salary calculation, including special bonus and penalty accounting scenarios.
• Tracking tools aid in monitoring performance of tasks, shift attendance, and timely arrivals.

That’s the basic kit we offer, and in addition, you can use this tool for forecasting, analytics, and planning. You gain access to multiple integrated report forms and analytic tools.

Understanding the Value of Security Guard Scheduling Software

But what makes security scheduling software so essential for niche businesses? Let’s explore the most impactful benefits.

Optimised Coverage for Security Goals

Nothing is worse than understaffing in the security industry. Failing to provide enough guards to ensure the highest security levels means losing more than just a client; it also affects your reputation. With special security scheduling software, you can plan your security coverage and engage as many people as needed for impeccable performance.

Improved Visibility and Accountability

Shifton, as an example of security management software, offers the highest level of visibility and accountability. You no longer need to write plans and check them in the office. Instead, you instantly see schedules and current tasks for each employee, know who is in the field right now and who is on their day off. There's no need to spend time on calls and clarifying the current situation. Simply launch the app and receive instant information about everything relating to your personnel.

Lower Scheduling Overhead

Save your time on scheduling and managing multiple details. This can be automatically done by your security scheduling software. Even the most complex rules and calculations are error-free with the help of the software.

Real-Time Monitoring

Real-time workflow monitoring is invaluable. This way, you can respond promptly to new circumstances, plan future routines in advance, and receive instant information about emergencies, delays, or any additional situations. You can then promptly address them to maintain smooth operations.

Improved Communication

The key in every business is clear and fast communication between team members and managers. That's why using security guard management software helps maintain fast and convenient communication. You can receive instant feedback from your guards on task completion, get schedule change requests from employees unable to pick up shifts, or notify your staff about anything, with guaranteed delivery to all. These features, implemented using state-of-the-art technology by Shifton, assist businesses engaged in security services in achieving their goals and providing clients with exceptional levels of service. Additionally, such software reduces costs and time expenses for CEOs, allowing them to focus on more important tasks instead of constantly monitoring, informing, and scheduling their staff.