Recurring changes in the work plan constantly disturb the list of priorities. This can lead to...
Modern people are always busy. We constantly have to complete working assignments, pay the bills, buy food and visit the doctor's office from time to time. Because of this, we often have to switch between tasks. For example send out emails to business partners, talk on the phone with new clients or plan a vacation. This kind of stress is not a problem for people who know how to have the ability to multitask.
First, you have to create two lists. Write down all the things which can be done offline in the first one. The second catalog is meant solely for tasks that require an Internet connection. Go online only when it's necessary. For example, you can write an e-mail text without connecting, while Internet access is required for business negotiations via Skype. This way you get less distracted and more effective at multitasking.
Missed assignments keep you up at night? Create a list of unfinished business and keep it nearby. Try to properly state your tasks. Otherwise, you will have a hard time seeing them through. It doesn’t matter how many items will be on the list: 100 or 1000. Update it at the end of a workday. We also urge you to create catalogs for different types of assignments. For example, for tasks related to marketing or groceries.
Next pick assignments with the highest priority levels. Pick 5 critically important things, tasks that can be delegated and things you can discard. Leave low-priority assignments for tomorrow. View the list in the morning and check if it has all of the important daily tasks. Next, add all of them to your calendar. Check the list during the weekend to make sure that you didn’t forget anything.
Make sure that you turn off your smartphone notifications. You can scroll through your Facebook and view new tweets when you get back home. All notifications that you need should be on your workplace computer. It is also better to respond to emails from friends outside the office.
Try working on two different projects on the same day and switching between them from time to time. A change of activity allows to come up with unexpected solutions and free yourself from extraneous thoughts. It is always a good way to distract yourself from monotonous work.
Don’t forget about these rules and pretty soon multitasking work will become a second nature to you.