When To Work vs. When I Work: Key Features
These two tools are proven and work brilliantly, but they each have their unique features:
When To Work
Automated Scheduling: This feature helps to automatically determine an employee’s availability and assign them to an available shift. Naturally, the schedule needs to be checked and approved eventually, but it saves a significant amount of time.
Shift Substitution and Shift Approval: Within the app, an employee can take on the shifts they’re comfortable with and swiftly receive approval from a manager, without correspondence and discussions that can be hard to track later.
Schedule Change Notifications: There’s nothing more frustrating and counterproductive than being prepared for a shift that someone else has taken over.
Comprehensive reporting tools: With these, for example, a restaurant can easily spot peak times to which it will allocate the most vetted employees.
Convenient mobile app: On average, up to 90 per cent of employees check their schedules via their phone.
When I Work
Easy team communication with in-app messaging: This service provides more comprehensive in-app discussion capabilities, making it easier to discuss and approve details here.
Time and Attendance Tracking: Sometimes you need to know exactly when an employee arrived at work and when they finished their workday – the software can do this. This can greatly reduce errors in rates and payroll.
Payroll integration with specialised platforms like QuickBooks: This integration greatly simplifies calculations and filling out tax returns.
Manage multiple locations: With multiple locations, especially in different countries, coordination is particularly challenging. When I Work features can assist with this.
Customisable Schedule Templates: Create your own templates and save them if the ready-made ones aren’t a perfect fit.
When To Work vs. When I Work: Similarities
- Cloud-Based Operation for Remote Access.
- Mobile Apps for Both iOS and Android.
- Shift-Swapping and Trade Functionalities.
- Notifications for Schedule Updates.
- Tools for Employee Availability Tracking.
- User-Friendly Interfaces Designed for Non-Technical Users.
When To Work vs. When I Work: Differences
Of course, it’s important to know the commonalities, but it’s even more crucial to comprehend the differences between whentowork vs wheniwork to make a choice:
Target Audience:
- When to work: Small and medium-sized companies choose it for its simplicity of features, interface, and overall accessibility. A boutique with 10 employees can use it to quickly manage a straightforward schedule created from a ready-made template.
- When I Work: Large companies and organisations with multiple departments will select it. A chain store with hundreds of employees will choose it to manage complex schedules in different regions with their own specific requirements. Suitable for large teams or organisations with multiple offices.
Integration with payroll system:
- When to Work: There is basic reporting, but little beyond that.
- When I Work: There is integration with popular payroll systems like QuickBooks and Gusto.
Communication:
- When To Work: You can communicate, but only in a basic format, such as a comment on a shift request.
- When I Work: There is a full in-app messaging system.
Pricing Structure:
- When To Work: Payment is fixed, for all functions, depending on the number of employees.
- When I Work: There are several packages, depending on the number of functions.
These differences show that When To Work is best for simplicity and affordability, while When I Work excels in scalability and advanced functionality.
When To Work vs. When I Work: Pros and Cons
When To Work
Pros:
- Simple, intuitive interface.
- Cost-effective for small businesses.
- Comprehensive scheduling and reporting features.
Cons:
- Limited integration options.
- Basic communication tools.
When I Work
Pros:
- Advanced integrations with payroll systems.
- Multi-location and large-team support.
- Built-in communication tools.
Cons:
- Higher pricing tiers.
- Steeper learning curve for new users.