Boost Efficiency: Best Scheduling Software for NZ Real Estate Management

Being a real estate agent involves numerous tasks, massive data, and ongoing communication with property sellers, buyers, and developers, although much of these can be delegated to specialised software for real estate management. Surprised? Let's delve into how property management and scheduling software aids businesses in maintaining top-notch services and, therefore, high customer satisfaction.To thrive in the competitive real estate scene, staying ahead of other agents is essential. This means not limiting yourself to one area and getting as many property offers to sell as possible. A real estate showing scheduler can be a valuable tool to streamline your business and team.Real estate scheduling apps do more than just manage calendars. They also assist with multiple tasks you might have:

• managing your packed agendas;
• securing more listing appointments;
• organising cleaners' visits and decorators' work in the pre-showing phase;
• calculating payroll for your staff if you own a real estate agency;
• facilitating easy and effective communication within your team.

A well-organised schedule will maximise your appointments and showings, directly impacting your commission cheque.

The Features of the Best Property Management Software in 2024

Let’s explore how real estate management software can simplify your daily routines, highlighting features particularly useful for real estate agents:

Job scheduling option

When you have a team, scheduling their work, distributing the workload, and overseeing their assignments is crucial for flawless agency operations that attract clients and thus, profit. Modern real estate scheduling software lets you build optimal schedules based on each employee’s availability and job qualifications. With Shifton, for example, you can input all vital information like location and tasks and share assignments with your team online, ensuring your staff have everything they need to perform best via their mobile phones. This allocation avoids mistakes and overlaps through a well-organised real estate scheduler.

Digital tasks, forms, and checklists for streamlined operations

A shared platform for simultaneous work with your team streamlines overall workflow. This feature is useful for both your employees’ tasks and your own task management plans.

• You quickly create tasks and assign them to your employees,
• You maintain a clear real-time overview of their progress through real estate scheduling software, whether it's single maintenance requests or routine inspections and cleaning jobs.
• You can provide all the information your employees need, including notes and deadlines, to ensure tasks are completed on time.
• In a real estate scheduler like Shifton, you can create custom reports, forms, and checklists for your staff to complete, use electronic signatures for identification, and submit back for review to ensure everything's in order and compliant.

Manage your facilities with ease

As a real estate agency owner, freelance agent, inspection service provider, or facility management business, you need an eye on all your resources. Real estate software for property management lets you list, manage, and assign tasks related to your facilities. The primary benefits include:

• Flexibly managing each facility or real estate asset and detailing all the information with real estate management software.
• Assigning housing for sale to your staff to distribute responsibilities.

Ensure the safety and performance of your field staff

Real estate shift scheduling software equips brokers, agents, inspectors, and field staff with tools including digital safety forms and secure sign-in/out sites. With apps like Shifton, field staff complete reports and checklists remotely from their mobile devices, simplifying their workflow.

Enhance customer experience

Shifton exemplifies the best planner for real estate agents, delivering features to elevate customer experiences with these built-in tools:

• Automated appointment confirmations and reminders to prevent missed appointments.
• Quick replacement scheduling if an agent can't complete an appointment, enabling seamless operations and maintaining customer loyalty.
• Location pairing for fast proximity worker dispatch to customers, saving time and cutting costs on long-distance appointments.
• Comment sections for sharing previous job details and providing feedback while employees are onsite.
• Virtual meeting features to enhance team-building and ensure quick communication in a single online workspace.
• Intelligent job matching and automated staff scheduling based on business priorities to consistently meet SLAs. For instance, property valuation firms can promptly assign available workers to new jobs to achieve tight timelines for significant clients.

Transferring numerous operations to the real estate scheduling software online field yields benefits from process streamlining to speeding up deal completion and elevating customer service.

What Are the Benefits of Property Management Software for Real Estate Businesses?

The primary advantages of specialised real estate management software include its supportive functions and the well-thought-out tools integrated within.

• Enhances efficiency by automating complex, repetitive daily tasks and processes, freeing up time to focus on broader objectives.
• Facilitates organisation, management, and tracking of critical information and procedures on a centralised platform. It also allows instant sharing with your staff using cloud technologies.
• Acts as a security leverage for your business, providing a protected platform for sensitive data management like tenant, seller, buyer, and landlord personal details and payments, safeguarded from leaks by comprehensive protection levels.
• Offers real-time insights, a clear overview of system-managed data, and instant worker feedback. This keeps you informed and enables prompt, deliberate decision-making.

Gone are the days when paper planners and calculators were sufficient for real estate success. To outpace competitors and attract more clients and deals, you must be swift, client-focused, make agile decisions, and promote team synergy. Technology helps achieve all these. In 2024, a real estate scheduler is essential for agents and agency owners. Moreover, if your scheduler is as sophisticated as Shifton, it delivers further advantages, creating an effective communication ecosystem for your team.