Revolutionize Real Estate: The Guide to Property Management Scheduling Tools

Being a real estate agent is a role that consists of multiple functions, a huge amount of data, and constant communication with property sellers, buyers, and developers, although most of these functions can be passed on to specialised software for real estate management. Are you surprised? Then, let's chat in detail about how real estate software for property management and scheduling helps businesses maintain the highest quality of services and, thus, high customer satisfaction.If you want to succeed in the competitive real estate industry, it’s crucial to get ahead of other agents. This means you shouldn't limit yourself to one location and need to gather as many property offers to sell as possible. A real estate showing scheduler will be very handy to help you streamline your business and team.Real estate scheduling apps don’t just limit you to scheduling routines. They extend beyond that and also assist you with multiple tasks you may have:

• managing your busy agendas;
• securing more listing appointments;
• planning cleaners' visits and decorators' work at the pre-showing stage;
• calculating payroll for your staff if you’re a real estate agency owner;
• facilitating easy and effective communication within your team.

If you organise your schedule properly, you will maximise the number of appointments and showings, which will directly impact your commission cheque.

The Features of the Best Property Management Software in 2024

Let’s break down how software for real estate management can simplify your everyday routines, and which of its features are particularly handy for real estate agents:

Job scheduling option

When you have a team working for you, you need to schedule their work, distribute the load, and check their assignments to ensure flawless operation of the agency, bringing you clientele and hence, profit. An opportunity to create optimal schedules for your employees based on each employee’s submitted availability and job qualifications is what you can appreciate in modern real estate scheduling software. In Shifton, for instance, you can add all relevant information, such as location and tasks, and share assignments with your employees online, so your staff has everything they need to perform at their best on their mobile phones. Everyone gets their share of the work, and you avoid drawbacks and overlaps due to the use of a well-thought-out real estate scheduler.

Digital tasks, forms, and checklists for your best operations

When you have a shared platform for simultaneous work with your team, you can streamline the entire workflow. Moreover, this option can be used both for your employees’ tasks and for your personal task management plans.

• You create tasks quickly and assign them to your employees,
• You maintain a clear overview of their progress in real-time right in the real estate scheduling software. This could range from one-off maintenance requests to routine inspections and cleaning jobs.
• You can add all the information your employees need to get the work done on time, such as notes and deadlines.
• In a real estate scheduler like Shifton, you can formulate custom reports, forms, and checklists for your staff to fill out, use electronic signatures to confirm each employee’s identity, and submit them back for your review to stay in the loop and ensure compliance.

Manage your facilities with ease

When you’re running a real estate agency, working as a freelance real estate agent, conducting an inspection service, or a facilities management business, you need full oversight of all your resources at a glance. That is what real estate software for property management is utilised for. With it, you can indicate all the facilities and housing, add them to the list, manage them, and delegate tasks that concern these facilities to your staff. The main benefits you get from such solutions are as follows:

• You can flexibly manage each facility or real estate object and indicate all the information concerning it using software for real estate management.
• You can assign housing for sale for your employees to disperse responsibilities.

Ensure the safety and performance of your field staff

Real estate shift scheduling software enables you to equip your brokers, agents, inspectors, and field staff with the necessary tools to perform excellent work, including digital safety forms and secure site sign-in and out. Furthermore, when your staff is in the field, they don’t need to spend time after completing their tasks to generate reports. In the best app for realtors Shifton, checklists and reports can be filled in remotely, from a mobile phone, and even on the go, simplifying the working process.

Enhance customer experience

Shifton, as an example of the top planner for real estate agents, delivers all the capabilities you require to elevate a customer experience to a higher level due to advanced functionality including the following built-in tools:

• An automated appointment confirmation and reminders that prevent you from missing appointments.
• Rapid replacement scheduling when an agent can’t attend an appointment – you can swap them with another employee to streamline the operation and retain customers’ loyalty.
• Location pairing to dispatch the nearest frontline workers to customers quickly and save time and costs on long-distance appointments.
• Comment fields to share information from previous jobs and provide instant feedback while your employees are in the field.
• Virtual meeting options to scale up your team-building efforts and provide instant communication with the staff in a single online workspace.
• An intelligent job matching and automated staff scheduling based on business priorities to consistently meet SLAs. For example, allows property valuation companies to rapidly assign available workers to new jobs to meet tight turnaround times for larger clients.

Consequently, when you transfer numerous operations to the online field using real estate scheduling software, you gain multiple benefits from streamlining all these processes to quicker completion of deals, and superior customer service.

What Are the Benefits of Property Management Software for Real Estate Businesses?

The principal benefits of using specialised software for real estate management relate to its helpful nature and the well-crafted tools that are integrated into it.

• It boosts efficiency by automating complex and repeatable daily tasks and processes. This further allows you to save time so you can focus on the bigger picture.
• It allows you to organise, manage, and track important information and processes on a centralised platform. Additionally, you can share it instantly with your staff using cloud technologies.
• It supports your business' security by providing a secure platform for managing sensitive information, such as tenant information, personal data of sellers, buyers, landlords, their payments, and other vulnerable information. Due to the high protection level, the real estate scheduling app and its cloud storage reliably protect it from leaks.
• It provides you with real-time insights by giving you a clear overview of all data managed in the system and providing instant feedback from your workers. This lets you stay on top of your operations and make informed decisions in a timely and thoughtful manner.

Gone are the days when a paper planner and a calculator were all you needed for successful operation of real estate businesses. Today, to stay ahead of your competitors and attract more clients and profitable deals, you need to be fast, client-orientated, provide agile and informed decisions, and develop synergy within your team. All this can be accomplished by harnessing high technologies. In 2024, a real estate scheduler is a must for agents and agency owners. Furthermore, if this scheduler is as advanced as Shifton, you reap even more benefits and foster an ecosystem that is advantageous for your staff communication.