Empowering small businesses to succeed

Zenefits vs. Workday: Key Features

The full list of features is extensive, especially for Workday, but the main distinction between the two services lies in their focal points:

Zenefits:

• Payroll management with tax filing automation.
• Benefits administration for health insurance and retirement schemes.
• Time and attendance tracking with scheduling tools.
• Compliance assistance for labour laws and employee onboarding.

Workday:

• Comprehensive talent management, including recruiting and development.
• Workforce planning and budgeting tools.
• Advanced analytics and reporting for strategic decisions.
• Financial management for budgeting and expense tracking.

Zenefits vs. Workday: Similarities

Despite many differences, the services do have some commonalities. They:

• Are both supported by cloud-based solutions.
• Help automate HR processes.
• Support the integration of other tools and services (though the range of tools differs greatly).
• Aim to prioritise a positive employee experience.

Zenefits vs. Workday: Differences

When evaluating Zenefits vs. Workday, distinctions become evident:

1. The target audience differs. One service targets small and medium-sized businesses, while the other targets large corporations. While Workday does offer a separate suite for smaller companies, it’s not their primary focus.
2. Payment strategy. Workday’s subscription pricing is dependent on the number of connected employees, whereas Zenefits offers free features with additional fees for more complex options.
3. Workday boasts one of the most comprehensive lists of features and tools on the market, while Zenefits offers a simple and easy-to-use tool you can quickly start using.

Zenefits vs. Workday: Pros and Cons

Zenefits Pros:

• Better suited for smaller businesses, especially those not wanting to spend months mastering the tools.
• User-friendly interface.
• Pre-configured workflows to optimise HR tasks.

Zenefits Cons:

• Limited scope for businesses planning to expand or those requiring sophisticated analytics.
• Basic reporting compared to Workday.

Workday Pros:

• Analytics and features comparable to industry-leading technology companies, supported by AI.
• Robust HR and financial tools.

Workday Cons:

• Costlier pricing structure.
• Steeper learning curve (can take months to fully grasp).

Zenefits vs. Workday: Pricing

Zenefits pricing varies by feature set, ranging from $10 to $33 per employee per month.

Workday’s pricing is customised, dependent on organisational size and specific needs, often involving a significant initial investment. However, some tools, like Workday Adaptive Planning, offer a free trial period.

5 Recommendations for Choosing Between Zenefits vs. Workday

1. Evaluate your company size and growth plans

Smaller enterprises can function with basic plans, and Zenefits’ off-the-shelf solutions fulfil their HR demands. Conversely, large companies (500+ employees) with intricate structures and international divisions often choose Workday, renowned for scalability.

2. Identify the functions you truly need

In considering Zenefits vs. Workday, Zenefits is perfect if you primarily need payroll processing, compliance automation, and benefits management. Zenefits, for instance, can automate ACA reporting and make onboarding new employees effortless. Yet, if a business necessitates advanced tools like financial projections, Workday, equipped with superior analytics and AI, presents a better option.

3. Assess your budget

Zenefits offers straightforward, predictable pricing. Workday only begins after a tailored service estimate and might exceed $100,000 annually for large enterprises.

4. Determine the necessity of integrating other tools

Zenefits easily integrates with Slack, Google Workspace, and Salesforce. Workday supports more intricate integrations, like ERP systems such as SAP that combine financial and HR reporting.

5. Assess the time you can devote to mastering the tools

Zenefits enables quick implementation and employee training, while Workday may require 6 to 12 months to implement due to its complexity.

Zenefits vs. Workday: Use Cases

Zenefits Use Cases

• Small businesses requiring HR process automation

A tech startup with 25 employees might employ Zenefits to oversee benefits and payroll. Zenefits simplifies health insurance enrollment. Time tracking tools assist managers in handling schedules and approving leave requests.

• Retail establishments with hourly staff

Zenefits’ time and attendance tracking capabilities are particularly beneficial for retail businesses. For instance, a chocolate shop owner with 10 part-time staff could use it to streamline scheduling, account for overtime, and accurately calculate pay. Employees can view personal schedules and request leave via the mobile app.

Workday Use Cases

• Talent management within large corporations

A global enterprise with 5,000 employees might employ Workday for recruitment and retention tasks. AI-enabled tools help form effective teams, comprising diverse talents and habits. For instance, a healthcare entity could use Workday to identify staff better suited for managerial roles.

• Global organisations operating across different countries

Businesses like an IT consulting firm with branches in the U.S., Europe, and Asia can utilise Workday’s scalability. Workday supports salary calculations with currency conversions, alongside regularly updated legal data for various countries.

Final Thoughts on Zenefits vs. Workday: Which Is Best For Business?

When selecting between Zenefits and Workday, consider your requirements. Zenefits is ideal for small and medium businesses needing immediate assistance without navigating complex tools.

Workday, conversely, suits large enterprises needing advanced analytics, scalability, and integration capabilities.